Posting The Payroll Results To FICO

For posting payroll results to Accounting, in IMG you can follow this :

1 ) First you need to create symbolic accounts. goto PAYROLL INDIA - REPORTING FOR POSTING PAYROLL RESULTS TO ACCOUNTING - ACTIVITIES IN THE HR SYSTEM - EMP GRP AND SYMBOLIC ACCOUNTS - DEFINE SYMBOLIC ACCOUNTS

2) DEFINE POSTING CHARACTERISTICS OF WT ( ASSIGN WT TO SYMBOLIC ACCOUNTS)

3) goto PAYROLL INDIA - REPORTING FOR POSTING PAYROLL RESULTS TO ACCOUNTING - ACTIVITIES IN THE AC SYSTEM - ASSIGNING ACCOUNTS - ASSIGN BALANCE SHEET A/C AND ASSIGN EXPENSE A/C

4) EASY ACCESS - HR - PAYROLL-INDIA - SUBSEQUENT ACTIVITIES - PER PAYROLL PERIOD- EVALUATION - POSTING TO A/C-EXECUTE RUN

The prerequisite for posting is -Enter posting information in Master data and run payroll. After doing that follow this posting process:-

a) Create a document

b) release document ( it asks do u want to release for posting-say post immediately)

c) post document

Though the t.code FB03 you can do completeness check of the document.

Now execute the posting run - a posting run can be performed as a test run without documents / a simulation run / a productive run.

In a simulation and production run the system checks all HR and FI tables and the posting info in master data to determine whether they exist.

In a test run the system checks only the balance of expenses and payables.

Now you chose execute run - next select release post run - now post post run - finally it generates index info.

I have to create a new wage type for additional payments. This has to look at a payroll constant and calculate the amount to be paid. What I would like to know is when I do this do I have to do anything so that the amount in this Wage Type will be posted to FI like create a G/L ? Or will this be posted automatically along with other wage types?

If you are copying wage type xxxx to create your new wage type for additional payment, there is a chance that your posting will take place similar to wage type xxxx.

Rest is pure config in payroll. There is a full section for it. Symbolic accounts...... G/Ls....Accrual A/Cs.... pretty involved stuff. Without a FI guru with you ...I won't advise proceeding forward.

That depends on how you create the wage type. The link is done in some T52E* table, which is for instance copied by PU30. If you create the wage type by creating it directly in T512W (via view V_512W_T), then you will have to do the link additionally. The standard way to create a wagetype is however to find a corresponding wage type, which has the same (or similar) functionality as the one you want to create and then use PU30 to copy this wage type to the new wage type.

Thereby a lot of tables (I think in the newest, 4.6C, it's around 95 tables) are checked and if needed the entries are copied. Amongst those tables you will also find the ones establishing the links to FI's G/L.

Following comments relate specifically to 3.1H. They may or may not apply to your system.

Normally a new wage type is created by copying an existing wage type, either a model wage type that has some standard attributes, or an existing actual wage type in production use.

Your config changes will need to set up the new wage type so that the amount is derived from your payroll constant. However, the posting to FI will have been copied from the wage type you copied. The posting is represented by processing class 32 and evaluation class 01 (of table T512W) for a payment wage type. Provided the new wage type is similar in its posting requirement to the one you have copied you only need to do two things now:

1. ensure that processing class 32 is the correct option for the type of posting you want.

2. ensure that the value in evaluation class 01, also known as a symbolic account, correctly represents the target account number in FI for this expense.

If you have to post to an existing account number, for which there is already a symbolic account allocated, you can set evaluation class 01 to that symbolic account.
If the payment is so different from existing payment types, that your accountants want it posted to a new account code, you need to

3. allocate a new symbolic account number (next available number in the range)

4. insert a new entry in table T030, "Posting of HR to FI/CO", linking the new symbolic account to the account number advised by your FI administrator.

It's actually easier to do than describe.